Executive Assistant

About the role

Zof AI is looking for an Executive Assistant in Accra to keep senior leadership focused on high‑impact work. The role blends calendar and travel management with AI‑enhanced drafting and follow‑through, ensuring decisions become actions across multiple time zones.

Key responsibilities

• Own executive calendars, resolve conflicts and protect deep‑work time.
• Coordinate travel, logistics and visas for global schedules.
• Tri­age inboxes, surface urgent decisions and handle routine messages.
• Prepare agendas, briefing notes and track post‑meeting actions.
• Chase follow‑ups to completion, preventing lapses in commitments.
• Manage visitors, interviews and on‑site logistics for the Accra team.
• Handle expenses, vendor paperwork and administrative operations.
• Draft and summarise correspondence using AI tools, then edit for accuracy and tone.
• Maintain confidentiality with consistent discretion.

Required profile

• Experience supporting senior leaders or managing complex calendars.
• Exceptional organisation, follow‑through and attention to detail.
• Clear, professional written and verbal English.
• Sound judgment on escalation versus absorption.
• Proven discretion with confidential information.
• Comfort coordinating across time zones, including US hours.
• Fluency with calendar, email and document tools.
• Willingness to use AI tools to work faster without losing accuracy.

Required skills

• AI development tools such as Cursor Ultra, Claude, Code Ultra, OpenAI Codex Max (or equivalent advanced AI tooling).

What we offer

• Monthly compensation of GHS 3,000‑6,000 plus meaningful equity.
• Full living package: housing, meals, equipment and wellness support where applicable.
• Premium MacBook Pro and advanced AI tooling.
• On‑site amenities: basketball court, table‑tennis, foosball, massage and fitness facilities.