Project Administrator – Coordination & Scheduling

About the role

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members. The role involves preparing action plans, analyzing risks and opportunities, and gathering necessary resources while working with Project Managers and Project Coordinators.

Key responsibilities

• Schedule regular meetings and record decisions (e.g., assigned tasks and next steps).
• Break projects into doable tasks and set timeframes and goals.
• Create and update workflows.
• Conduct risk analyses.
• Prepare and provide documentation to internal teams and key stakeholders.
• Order resources such as equipment and software.
• Retrieve necessary information (e.g., user/client requirements and relevant case studies).
• Track expenses and predict future costs.
• Monitor project progress and address potential issues.
• Coordinate quality controls to ensure deliverables meet requirements.
• Measure and report on project performance.
• Act as the point of contact for all participants.

Required profile

• Good communication skills.
• Collaboration skills.