Project Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Project Assistant to provide administrative and operational support throughout the project lifecycle. The role involves coordinating tasks, maintaining documentation, tracking deadlines, and ensuring smooth communication among project teams.

Key responsibilities

• Provide administrative and operational support to project managers and teams.
• Assist with project planning, scheduling, and daily activity coordination.
• Track tasks, deadlines, milestones, and deliverables.
• Schedule and coordinate meetings, calls, and appointments; prepare agendas, notes, reports, and presentations.
• Maintain up‑to‑date project files, records, and documentation.
• Update trackers, spreadsheets, databases, and project‑management systems.
• Communicate updates, requests, and information between team members and stakeholders.
• Collect, organize, and analyze project information; monitor pending tasks and flag potential delays.
• Support research, data collection, and administrative activities related to projects.

Required profile

• Previous experience in project support, administration, or operations.
• Strong verbal and written communication skills in English.
• Excellent organizational, time‑management, and attention‑to‑detail abilities.
• Ability to manage multiple priorities and deadlines independently.
• Professional, dependable, and proactive attitude with reliable internet connection for remote work.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using project‑management tools, spreadsheets, databases, and communication platforms.
• Strong documentation and reporting capabilities.