Administrative Specialist

About the role

We are looking for a proactive Administrative Specialist to support our teams in Accra and Tema. The role involves managing documentation, coordinating daily tasks, and ensuring smooth administrative operations across the organization.

Key responsibilities

• Provide administrative assistance to internal teams and managers.
• Organise and maintain documents, records, files, and databases.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow‑ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, purchase requests, and other administrative processes.
• Maintain organized digital filing and document‑management systems.
• Support onboarding, internal processes, and other administrative projects.

Required profile

• Previous experience in administrative support, office administration, operations or coordination.
• Strong organisational and time‑management abilities.
• Excellent attention to detail and ability to meet deadlines.
• Professional and discreet handling of confidential information.
• Ability to work independently and collaborate with remote teams.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.