Executive Secretary (Accra, Ghana)

About the role

The Emirates Group is seeking an Executive Secretary to provide high‑level, confidential administrative support to senior managers based in Accra. The role involves managing schedules, coordinating travel, and acting as a liaison between the manager and internal or external stakeholders.

Key responsibilities

• Maintain the manager’s diary, schedule appointments, and arrange travel and accommodation.
• Prepare meeting materials in advance, monitor daily schedules, and alert the manager to any changes.
• Screen incoming calls and mail, directing inquiries appropriately.
• Maintain paper and electronic filing systems for easy access.
• Track department attendance, leave, overtime, and petty‑cash claims, ensuring proper approvals for payroll processing.
• Handle cash transactions, balance accounts, and manage petty‑cash verification.
• Support special projects, conduct research, and assist with budget preparation.
• Oversee invoicing, bill vetting, payment processing, and office asset management.
• Order and restock stationery and kitchen supplies within budget.

Required profile

• Minimum A‑Level or HSC qualification, preferably with a secretarial certificate.
• At least 4 years of secretarial/administrative experience in a medium or large organization.
• Fluent spoken and written English with professional telephone etiquette.
• Strong interpersonal skills, discretion with confidential information, and ability to work autonomously or within a team.

Required skills

• Proficiency in Microsoft Office applications.