Office Manager – Engineering & Architecture Studio

About the role

We are seeking an experienced Office Manager to keep our architectural practice running smoothly. The role combines office administration, facilities management and basic financial support, allowing the design team to focus on delivering high‑quality projects.

Key responsibilities

• Oversee daily studio operations and maintain a professional working environment.
• Manage office supplies, utilities, equipment maintenance (printers, generators, HVAC, IT).
• Maintain material sample library, product catalogues, archives and inventory of furniture and assets.
• Coordinate external printing, courier services and document deliveries.
• Handle reception duties, visitor welcome, phone calls and correspondence.
• Maintain filing systems, project documentation and databases for consultants, suppliers and clients.
• Organise meetings, prepare agendas and record minutes as required.
• Act as custodian of petty cash, raise purchase orders and process purchases through Xero.
• Assist with invoice processing, support the accountant and monitor subscriptions and recurring expenses.
• Coordinate recruitment logistics, interview scheduling and onboarding of new staff.

Required profile

• Minimum 5 years (60 months) experience in office management within engineering, construction or architectural environments.
• Proactive attitude with ability to anticipate problems and take initiative.
• Strong organisational and communication skills.
• Ability to work independently and support a creative team.

Required skills

• Proficiency with Xero accounting software.