Administrative Officer - Ministry of Food & Agriculture (Tamale)

About the role

The Ghana Commercial Agriculture Project of the Ministry of Food and Agriculture is recruiting an Administrative Officer for its SADA Zonal office in Tamale. The post provides secretarial and office services to staff and stakeholders at the Zonal Project Implementation Unit (ZPIU) and ensures an effective and efficient administrative system.

Key responsibilities

• Handle confidential matters, draft routine correspondence and follow up on programme matters.
• Maintain an efficient filing and administrative system.
• Organize meetings and workshops and coordinate travel arrangements for Project Officers and Consultants.
• Coordinate and supervise administrative procedures, including the organization of programme offices.
• Support PIU specialists during programme activities in the SADA Zone.
• Ensure regular maintenance and servicing of office equipment and vehicles.
• Carry out other duties assigned by the Zonal Project Coordinator.

Required profile

• First degree in Administration or an equivalent qualification in management or secretarial studies.
• At least 3 years of work experience; experience in donor-funded projects is an advantage.
• Ability to work under pressure with little or no supervision, for long hours and on weekends when necessary.
• High level of confidentiality, good communication skills and proficiency in written and spoken English.

Required skills

• Computer literacy in Microsoft Office, the internet and email.
• Familiarity with modern office equipment.
• Well organized, self-motivated, able to work in a team and solve problems.

What we offer

• Competitive salary paid in equal end-of-month installments, subject to completing the core reporting tasks in the Assignment Work Plan.
• Fixed-term assignment of two years, renewable yearly on satisfactory performance.

Applications are sent by letter with a CV and supporting documents to the Chief Director, Ministry of Food and Agriculture, Accra, by 09 August 2013. Applicants must give direct contact details; only shortlisted candidates will be contacted.