Event Planner

About the role

The Event Planner will lead the end‑to‑end planning, coordination and delivery of the church’s programs, activities and Annual Convention. Working closely with pastors, ministry leaders, volunteers and external vendors, the role ensures events are executed on time, within budget and to high quality standards. The position requires strong organisational, creative and problem‑solving abilities.

Key responsibilities

• Develop event concepts, themes, schedules and operational plans from inception to completion.
• Prepare and manage budgets, quotations, purchase orders and expense tracking.
• Identify, evaluate, negotiate and coordinate with venues, catering, décor, audiovisual, transportation and accommodation providers.
• Coordinate internal teams, sponsors, speakers, guests and other stakeholders.
• Oversee logistics including setup, registration, guest management, seating, equipment and on‑site breakdown.
• Conduct site visits, venue inspections and ensure compliance with health, safety and security requirements.
• Identify risks, create contingency plans and resolve issues promptly during events.

Required profile

• Master’s degree in Project Management, Event Management, Hospitality Management, Business Administration, Communications or related field (or equivalent Bachelor’s degree).
• Professional certification such as PMP is an advantage.
• 3–5 years of experience in event planning, project coordination, church programmes or ministry activities.
• Proven experience working with pastors, ministry leaders, volunteers and vendors.

Required skills

• Strong event planning and project management capabilities.
• Excellent organisational, time‑management and multitasking skills.
• Effective communication, interpersonal and negotiation abilities.
• Budget preparation, cost control and financial management expertise.
• High attention to detail, creativity and problem‑solving aptitude.
• Ability to manage multiple events simultaneously without compromising quality.