Issuing Officer – Materials & Document Control

About the role

The Issuing Officer is responsible for managing the issuance of materials, items, and documents across the organization. This role ensures accurate record‑keeping, proper stock rotation, and timely service to internal departments and clients.

Key responsibilities

• Verify and process requests for materials, items, or documents before issuing.
• Maintain accurate records of all items issued, returned, and pending.
• Check stock levels, coordinate replenishment, and enforce FIFO/FEFO rotation.
• Inspect items for quality, quantity, and compliance, and ensure proper documentation.
• Coordinate with departments to fulfill material or document requirements promptly.
• Report shortages, damages, or irregularities to supervisors.

Required profile

• Honest, reliable, and responsible with company property.
• Strong attention to detail and accuracy in record‑keeping.
• Ability to work independently and as part of a team.
• Good organizational, time‑management, and communication skills.
• Experience in inventory management, warehousing, logistics, or a similar administrative role is preferred.

Required skills

• Proficiency with inventory or stock management software (e.g., WMS systems).