National Service Procurement Officer (12‑month placement)

About the role

The Procurement National Service Personnel provides administrative and clerical support to ACET’s procurement function across institutional and donor‑funded activities. Working under close supervision, the role offers hands‑on exposure to procurement processes while developing organisational and communication skills.

Key responsibilities

• Log incoming procurement requests, verify supporting documents, and prepare quotation and purchase order requests using ACET templates.
• Assist with logistics for pre‑bid meetings, bid openings, and evaluation sessions, including venue setup and document distribution.
• Enter contract details into the register, track delivery dates, and flag upcoming or missed milestones.
• Update procurement trackers, compile data for activity reports, and organise documents for audits.
• Maintain physical and electronic procurement files, scan documents to InSoft and shared drives, and ensure confidentiality of sensitive information.

Required profile

• Bachelor’s degree in Procurement and Supply Chain Management or related discipline.
• Eligible for posting under the National Service Authority for the 2026/2027 service year.
• No prior work experience required; internships or academic projects in procurement are an advantage.
• Interest in procurement within development organisations or donor‑funded programmes.

Required skills

• Microsoft Word
• Microsoft Excel
• Frontier AI Models
• Microsoft Outlook