Administration Assistant (2 Positions)

About the role

Right To Play, a global organization working with children and youth affected by conflict, disease and poverty, is hiring two Administration Assistants for its Ghana Country Office in Accra and Tamale. The role reports to the Finance and Administration Officer or the Project Officer and provides efficient support for office and project activities. Applicants must state their preferred location.

Key responsibilities

• Administrative support (50% of time): prepare and maintain project documentation, set up and coordinate meetings and workshops, keep staff vacation and sick leave records, maintain electronic and hard-copy filing systems, respond to employee inquiries, and keep a contact list of emergency numbers.
• Procurement and finance support: submit procurement, logistics and asset reports, compile financial reports, help prepare the Daily Expense Log, keep vehicle logs and driver documentation up to date, manage office services cost-effectively, manage petty cash and handle banking correspondence.
• Asset management (45% of time): maintain field office assets, inventory and official documents such as lease and vehicle rental agreements, label non-expendable items, store IT equipment safely, and arrange maintenance, repair or disposal.
• Other duties as assigned (5% of time).

Required profile

• Diploma in business management, office management or a related discipline.
• 2 years' experience in office administration within an I/NGO.
• Desired: fluency in English, clear writing, and fluency in local languages.

Required skills

• Computer literacy in Word, Excel and PowerPoint, and the ability to browse the internet.
• Planning, organizing, multitasking, working under pressure and communication skills.

The start date is immediate, with a long-term engagement based on performance and availability of funds. A competitive salary and benefits package are offered. Applications with a resume and cover letter should be sent to the employer's Ghana HR team by 9 March 2018.