Administrative Assistant (AFCFTA)

About the role

The Administrative Assistant will provide general administrative support to the Trade in Services directorate, ensuring smooth daily operations, effective meeting coordination, and timely communication with internal and external stakeholders in Accra, Ghana.

Key responsibilities

• Provide timely operational support and assist in activity planning.
• Prepare work schedules, follow up on implementation, and coordinate technical assistance or logistical tasks.
• Organise meetings, manage invitations, ticketing, accommodation and related logistics for the Director and the directorate.
• Liaise with internal departments (AHRMD, Finance) and external partners on procurement, travel, leave, performance, contract and budget matters.
• Compile and maintain data for budget preparation, monitoring and reporting.
• Source and order stationery and office equipment, ensuring availability.
• Maintain confidential files and records, guaranteeing information security.
• Prepare correspondences, executive summaries, reports, briefing papers and PowerPoint presentations.

Required profile

• Strong organisational and analytical abilities to oversee the directorate’s workflow.
• Excellent communication skills for effective liaison with stakeholders.
• High level of discretion and ability to handle confidential information.
• Proactive attitude with the capacity to support multiple administrative functions simultaneously.

Required skills

• Microsoft PowerPoint