Administrative & Program Assistant (Bilingual Secretary)

About the role

The African Union seeks a diligent Administrative and Program Assistant to provide bilingual secretarial and clerical support to the Director of Trade in Goods & Competition. The role ensures smooth office operations, effective communication in two AU official languages, and timely support for logistical and administrative tasks.

Key responsibilities

• Draft, proofread, and translate documents, reports, and correspondence in two AU official languages.
• Manage telephone calls, e‑mail inquiries, and follow‑up actions with supervisors and partners.
• Welcome visitors, provide basic information, and maintain a professional reception area.
• Maintain an organized filing and record‑keeping system for all incoming and outgoing documents.
• Keep supervisors' diaries up to date and schedule appointments.
• Monitor office supplies, equipment condition, and report maintenance needs.
• Assist in logistical arrangements, activity implementation, and provide regular operational updates.
• Liaise with internal and external stakeholders to ensure follow‑through on meeting decisions and correspondence outcomes.

Required profile

• Proficiency in at least two African Union official working languages.
• Strong written communication skills for drafting and translating official documents.
• Excellent organizational abilities and attention to detail.
• Ability to handle multiple administrative tasks simultaneously.

Required skills