Executive Assistant to the External Affairs Director

About the role

The External Affairs function is seeking a proactive Executive Assistant to support its Director. This role provides high‑level administrative and business assistance, ensuring the Director’s time is optimized and the team operates smoothly.

Key responsibilities

• Manage the Director’s calendar, aligning appointments with strategic priorities.
• Act as the primary liaison for internal and external stakeholders, delivering timely and professional communication.
• Draft, proofread, and polish correspondence, reports, and presentations to reflect the Director’s voice.
• Coordinate logistics for meetings, conferences, and team events, ensuring seamless execution.
• Anticipate and handle administrative needs such as travel arrangements, supplies, and documentation.
• Support External Affairs initiatives by tracking progress, managing documentation, and coordinating stakeholders.
• Maintain confidentiality and comply with data‑privacy and governance standards.
• Identify and implement process improvements to boost operational efficiency.

Required profile

• Degree in Human Resources, Business Administration, or a related field.
• Demonstrated initiative and ability to anticipate team needs.
• Strong interest in generating new ideas and opportunities.
• Experience in project management, communication, and reporting.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic external affairs environment.
• Exposure to high‑impact projects and stakeholder engagement.