Procurement Assistant (Individual Consultant)

About the role

The World Bank is funding the Ghana Economic Transformation Project (GETP) to promote private investment and firm growth in non-resource-based sectors. The Ministry of Finance's Procurement Specialist needs a Procurement Assistant to provide clerical and technical support in procurement documentation, working under direct supervision. The assignment is for two years, with possible renewal depending on work requirements and performance.

Key responsibilities

• Review project documents to improve procurement procedures for managing and implementing the project.
• Help establish a Procurement Management System and a tracking system for procurement activities.
• Prepare and update the Annual Procurement Plan, including contract packages, costs, methods and timelines.
• Monitor procurement implementation and update procurement plans annually.
• Prepare General Procurement Notices, Specific Procurement Notices and Requests for Expressions of Interest.
• Maintain a register of qualified suppliers and consultants.
• Coordinate Terms of Reference for Requests for Proposals and specifications for bidding documents, and take part in evaluating expressions of interest, bids and consultant proposals.
• Maintain procurement files and contract documentation, ensuring links between procurement and financial records.
• Support the PCU and other implementing agencies in all procurement activities delegated by the Procurement Specialist.

Required profile

• Bachelor's degree in Procurement/Supply Chain or a related field; Master's degree preferred.
• At least 3 years of hands-on experience in selecting consultants and procuring goods, works and non-consulting services.
• Extensive experience in public procurement or procurement under donor-funded projects.
• Familiarity with the World Bank STEP software.

Required skills

• Computer literacy and working knowledge of the MS Office suite.
• Familiarity with contracting and contract administration is an added advantage.

Interested consultants submit an Expression of Interest in English by 10:00 am on 9 November 2020, together with an updated CV and copies of relevant diplomas, to the Ministry of Finance, Procurement Specialist, Project Offices, Shippers House, Accra.