Senior Record Assistant

About the role

The Senior Record Assistant provides essential operational support to the Office of the Secretary General, ensuring that all incoming and outgoing correspondence is handled promptly and that the organization’s filing system remains reliable and efficient.

Key responsibilities

• Receive, register, process and forward incoming and outgoing mail to the appropriate recipients.
• Scan, digitize and classify records, ensuring accurate metadata for electronic filing.
• Maintain physical and electronic filing systems in line with the Archives and Records Management Policy.
• Create, update and dispose of folders according to the established retention schedule.
• Provide timely answers to queries by retrieving records and maintaining a log of outgoing files.
• Support logistical arrangements, prepare routine office communications and assist in data compilation for reports.
• Ensure confidentiality and secure storage of all records.

Required profile

• Minimum Diploma in Office Management/Administration or Records Management.
• Bachelor’s degree in a related field is also acceptable.
• At least 3 years of relevant experience in records management, registry or clerical duties.
• Strong attention to detail and ability to work independently.

Required skills

What we offer

• Opportunity to work within a high‑profile international organization.
• Professional development and exposure to diverse stakeholders.