Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to provide comprehensive administrative support and help keep daily office operations running smoothly. The role involves managing documents, schedules, communications and routine tasks while supporting managers and team members.

Key responsibilities

• Provide general administrative assistance to managers and team members.
• Organise and maintain both digital and physical files, records and databases.
• Handle routine emails, messages, calls and administrative requests.
• Assist with scheduling meetings, appointments and team activities.
• Prepare, format and update reports, documents, spreadsheets and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, tasks and follow‑ups to ensure timely completion.
• Support invoicing, expense tracking, orders and other administrative records as needed.
• Maintain office supplies, equipment and routine office‑related needs.
• Help organise meetings, events and internal activities.
• Maintain accurate administrative records and support onboarding processes.

Required profile

• Previous experience in office administration, administrative support or a similar role.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Ability to manage multiple priorities, meet deadlines and work independently.
• Professional, reliable and proactive attitude.
• Reliable internet connection and suitable setup for remote work when applicable.
• Fluent English communication skills.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases and digital communication tools.
• Strong data‑entry and documentation skills.