Administrative Officer

About the role

The Administrative Officer will provide daily administrative and operational support for the Meeting Targets and Maintaining Epidemic Control (EpiC) and Strengthening Infectious Disease Detection Systems (STRIDES) projects in Ghana. Working closely with project managers, the role ensures smooth office operations, procurement, travel logistics and fleet management while adhering to donor and organizational policies.

Key responsibilities

• Process purchase orders for goods and services in line with organizational and donor procurement procedures.
• Conduct market research, obtain competitive quotations and coordinate with vendors to ensure timely delivery.
• Manage office building operations, including electricity, water, communications, and maintenance of equipment and furniture.
• Coordinate transport of goods and staff, oversee vehicle fleet and generator maintenance.
• Administer travel operations: process expense authorizations, arrange hotel reservations, airline tickets, vehicle rentals and ensure compliance with travel policies and duty‑of‑care requirements.
• Provide guidance to junior administrative staff and contribute to process improvements.

Required profile

• Proven experience in administrative support, procurement and travel management, preferably in an international development or health‑sector environment.
• Strong understanding of donor compliance requirements and ability to apply policies consistently.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Effective communication skills and ability to work collaboratively with managers and external vendors.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using procurement and travel booking systems.
• Knowledge of procurement procedures, market research and vendor management.
• Basic logistics coordination and fleet management skills.