Administrative Officer – Office & Operations Management

About the role

The Administrative Officer will ensure smooth daily office operations, manage facilities, oversee fleet and mobility, and coordinate visa and immigration matters. This role provides comprehensive administrative support to management while maintaining confidentiality and efficiency across multiple functions.

Key responsibilities

• Manage daily office tasks including correspondence, physical and digital filing, and supply coordination.
• Organise meetings, events, travel arrangements and provide administrative assistance to senior staff.
• Oversee office safety, property leasing, maintenance and liaise with service providers to ensure a compliant work environment.
• Administer company vehicle fleet – documentation, insurance, maintenance, and usage tracking.
• Handle employee visa applications, renewals, and liaise with government authorities.
• Maintain supplier relationships, evaluate vendors and control operational costs.
• Coordinate fixed‑asset purchases, registration, stocktakes and inventory reporting.
• Manage petty‑cash processes, verify receipts and reconcile with finance.
• Prepare administrative, inventory and operational reports and support internal audits.

Required profile

• Secondary school diploma or bachelor’s degree in Commerce, Administration or a related field.
• Strong written communication skills and attention to detail.
• Ability to multitask, manage time effectively and maintain confidentiality.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.
• Basic accounting knowledge, including invoicing, budgeting and expense management.
• Familiarity with HR, payroll or other administrative systems (preferred).