Executive/Office Manager

About the role

Our client, a mining firm operating in Ghana, is looking for a proactive Executive/Office Manager to ensure the smooth, efficient running of the business office. The role combines high‑level administrative support for senior management with responsibility for day‑to‑day office operations and procurement coordination.

Key responsibilities

• Oversee daily administrative functions, ensuring efficiency across all office activities.
• Provide executive‑level support to senior management, including scheduling, correspondence, and meeting coordination.
• Supervise administrative and support staff, driving accountability and productivity.
• Manage office budgets, expenses, vendor relationships, and general resources.
• Support procurement processes such as sourcing, vendor evaluation, purchase requisitions, and inventory management.
• Maintain proper documentation, filing systems, and records in line with company policy.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.
• Coordinate logistics for meetings, site visits, and executive travel.
• Ensure compliance with company policies, health & safety standards, and regulatory requirements.
• Prepare reports, presentations, and correspondence for executive management.
• Handle confidential information with professionalism and discretion.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in administrative or office management roles with demonstrated managerial responsibility.
• Prior experience in the mining industry or a similar heavy‑industry environment is an advantage.
• Experience in procurement or supply‑chain support is a strong plus.
• Proven track record of managing teams and coordinating cross‑functional office operations.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)