Project Coordinator – Annotation Delivery

About the role

Aya Data is seeking a Project Coordinator to lead the day‑to‑day execution of annotation delivery projects. Reporting to the Project Manager, the Coordinator transforms delivery plans into actionable work breakdowns, manages quality assurance, and ensures auditable execution within ISO, GDPR, HIPAA, and SOC2 frameworks.

Key responsibilities

• Implement delivery plans by defining resources, batches, and daily targets for each team and partner.
• Onboard freelancers and partners, provision access, and conduct tool walkthroughs.
• Organise calibration sessions with delivery teams and QA analysts.
• Define error taxonomy and scoring rubrics for QA.
• Assign review batches, manage QA workload, adjudicate edge cases, and update guidelines.
• Track acceptance rates, error categories, inter‑annotator agreement, and rework volume; report metrics to the Project Manager.
• Decide batch pass/fail status and provide sign‑off for client release.
• Maintain project tracking sheets, central dashboards, and KPI logs; audit discrepancies and monitor burn‑down charts.

Required profile

• Proven experience coordinating data‑annotation or AI‑related projects.
• Familiarity with ISO, GDPR, HIPAA, and SOC2 compliance requirements.
• Strong analytical skills to monitor KPIs, quality metrics, and project margins.
• Ability to manage multiple freelancers, partners, and internal teams simultaneously.

Required skills