Administrative Assistant

About the role

Under the direct supervision of the HR Administrator, the Administrative Assistant provides administrative, secretarial and basic financial support to the Habitat for Humanity Ghana team. The role ensures the national office operates smoothly, handling visitors, managing supplies and supporting all departments in their daily activities.

Key responsibilities

• Understand and articulate the mission and goals of Habitat for Humanity Ghana.
• Provide technical support for document creation, data entry, photocopying, printing and faxing across all departments.
• Prepare homeowner certificates for paid‑off homeowners.
• Attend Monday devotions, record minutes and circulate them to the team.
• Maintain electronic files of meeting minutes and a database of paid‑off homeowners.
• Manage incoming and outgoing email correspondence, archive emails monthly and draft routine responses.
• Provide logistical support for external venues, guests, workshops, work‑camps and other events.
• Process invoices and prepare bank payment vouchers for the Finance department.
• Welcome and greet visitors, determine their needs and refer them appropriately.
• Answer telephone inquiries and provide accurate information to callers.
• Perform any other duties assigned by the HR Administrator or senior management.

Required profile

• Ability to work under supervision and support multiple departments.
• Strong organizational skills for managing office supplies, records and visitor flow.
• Attention to detail in handling documents, certificates and financial vouchers.
• Effective communication skills for email handling and front‑desk interactions.

Required skills

• Document creation
• Data entry
• Photocopying
• Printing
• Faxing
• Email management
• Minute taking
• Invoice processing
• Logistical coordination