Administrative Assistant – U.S. Licensing & Compliance (Accra & Tema)

About the role

The Administrative Assistant will serve as the compliance coordinator for a U.S.-based trade advisory firm operating in Accra and Tema. This role ensures that all licensing, registration, and renewal documents required by ten U.S. jurisdictions are prepared and submitted on time, preventing any delays caused by the Ghana side.

Key responsibilities

• Maintain and update a comprehensive compliance calendar covering all jurisdictional deadlines.
• Track document flow for foreign‑entity qualification, business and contractor licenses, annual reports, registered‑agent confirmations, vendor registrations, and tax filings.
• Assemble, review, and dispatch required documents to the U.S. team before each deadline.
• Coordinate with internal stakeholders to gather necessary information and ensure completeness of submissions.
• Monitor and report on the status of each filing to guarantee timely compliance.

Required profile

• Strong organizational and time‑management abilities.
• Attention to detail and ability to work under strict deadlines.
• Excellent written and verbal communication skills in English.
• Experience in administrative or compliance support roles preferred.

Required skills

What we offer

• Opportunity to work with an international firm handling multi‑jurisdictional compliance.
• Professional development in regulatory and licensing processes.
• Collaborative work environment based in Accra and Tema.