Executive Assistant & Operations Coordinator

About the role

TAAC Group is seeking an on‑site Executive Assistant & Operations Coordinator to provide high‑level administrative and operational support to senior executive leadership across multiple time zones.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics for senior executives worldwide.
• Screen and prioritize communications, draft correspondence, and prepare briefing materials, agendas, and follow‑up notes.
• Arrange domestic and international travel, including itineraries and logistics.
• Track deliverables, deadlines, and action items from executive meetings, ensuring accountability across teams.
• Coordinate with internal functions and external vendors, maintaining organized documentation such as contracts and operational trackers.
• Liaise with teams in Ottawa, Atlanta, Fargo, Gatineau, and Accra to support cross‑functional initiatives and compile reports for executive review.

Required profile

• Proven experience as an executive assistant or operations coordinator supporting senior leadership.
• Strong discretion and judgment handling confidential business, personnel, and financial information.
• Excellent written and verbal communication skills and ability to manage competing priorities across time zones.

Required skills

• Microsoft Teams
• Google Workspace