Executive Secretary (Accra & Tema)

About the role

The Executive Secretary will provide high‑level, confidential administrative support to senior managers based in Ghana. The role involves managing diaries, arranging travel, handling correspondence and ensuring smooth day‑to‑day operations of the department.

Key responsibilities

• Maintain and organise the managers' calendars, schedule appointments and coordinate travel logistics.
• Prepare and distribute meeting documents, monitor daily schedules and alert managers to changes.
• Screen incoming calls and mail, route inquiries appropriately and draft responses when required.
• Maintain electronic and paper filing systems for easy access by the team.
• Track attendance, leave, overtime and petty‑cash claims, obtaining approvals for payroll processing.
• Handle petty‑cash transactions, verify authenticity of claims and ensure accounts balance.
• Support special projects, conduct research and assist with budget preparation.
• Manage invoicing, bill approval, payment processing and office asset procurement.
• Order and restock stationery and kitchen supplies while monitoring departmental budgets.

Required profile

• Minimum A‑Level or HSC qualification, preferably with a secretarial certificate.
• At least 4 years of secretarial/administrative experience in a medium or large organisation.
• Strong command of spoken and written English and professional telephone etiquette.
• Ability to prioritise workload, meet deadlines and work both independently and as part of a team.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).