Executive Secretary – Accra/Tema

About the role

The Executive Secretary provides high‑level, confidential administrative support to senior managers operating in Ghana. The role ensures smooth daily operations, effective communication, and meticulous record‑keeping for the department.

Key responsibilities

• Manage managers' diaries, schedule appointments, arrange travel and accommodation.
• Monitor daily schedules, prepare meeting documentation, and alert managers to changes.
• Screen incoming calls and mail, route inquiries appropriately.
• Maintain paper‑based and electronic filing systems accessible to managers and team members.
• Track attendance, leave, overtime and petty‑cash claims, obtain approvals and support payroll processing.
• Handle cash transactions, reconcile accounts, and ensure accurate record‑keeping.
• Support special projects, conduct research, and assist with budget preparation.
• Process departmental invoicing, vetting, approval and payment of bills.
• Oversee acquisition, maintenance and replacement of office assets and equipment.
• Order and restock stationery and kitchen supplies within budget.

Required profile

• Minimum A‑Level or HSC qualification; secretarial qualification preferred.
• At least 4 years of secretarial/administrative experience in a medium or large company.
• Fluent in spoken and written English with professional telephone etiquette.
• Strong ability to prioritize workload, meet deadlines and work both autonomously and within a team.

Required skills

• Microsoft Office applications