Office Manager

About the role

The Office Manager will act as the operational backbone of our architectural practice, ensuring that the studio runs smoothly and efficiently. This full‑time position supports the design team by handling all administrative, financial and facilities functions.

Key responsibilities

• Oversee daily studio and office operations, including supplies, utilities, and equipment maintenance.
• Maintain filing systems, project documentation, and archives.
• Manage petty cash, raise purchase orders, and process office purchases through Xero.
• Coordinate supplier onboarding, vendor records, and invoice processing.
• Support recruitment logistics, onboarding, staff leave tracking and performance review scheduling.
• Provide executive assistance to the Creative Director, handling travel, accommodation and diary management.
• Supervise reception duties, visitor welcome, call handling and external printing services.

Required profile

• Senior‑level experience (minimum 5 years) in office or studio management.
• Proven ability to manage multiple administrative and financial processes simultaneously.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.

Required skills

• Proficiency with Xero accounting software.
• Advanced knowledge of Microsoft Office suite (Word, Excel, Outlook).