Project Assistant – Reporting & Knowledge Management

About the role

The Project Assistant will support the Programme Lead in documenting, organising and communicating programme activities across multiple projects. You will prepare drafts of reports, maintain documentation, and contribute to knowledge management to ensure high‑quality reporting that informs decision‑making.

Key responsibilities

• Prepare professional meeting minutes and develop daily, weekly and monthly programme reports.
• Produce field activity reports, draft implementation summaries and support proposal and technical document preparation.
• Maintain document version control and organise project files and repositories.
• Track decisions, action points, issues and risks; develop lessons‑learned registers.
• Support monitoring and evaluation reporting, prepare activity trackers and consolidate implementation updates.
• Coordinate programme documentation, schedule meetings, follow up on actions and assist in preparing presentations and briefing materials.

Required profile

• Bachelor’s degree in Development Studies, Project Management, Public Administration, Communications, English, Monitoring & Evaluation or a related field.
• Excellent written and spoken English with exceptional report‑writing ability.
• Strong analytical, organisational skills and high attention to detail.
• Ability to work independently and meet deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace