Administrative & Program Assistant (Bilingual Secretary)

About the role

The Administrative and Program Assistant (Bilingual Secretary) provides essential recruitment, onboarding and operational support to the Administration and Human Resources Management Directorate of the African Union in Accra. The role ensures smooth implementation of work plans, manages correspondence in two official AU languages, and assists supervisors with daily administrative tasks.

Key responsibilities

• Draft, proofread and translate documents, reports, and correspondence in English and French.
• Screen and respond to telephone calls and e‑mail messages, ensuring timely follow‑up.
• Maintain a systematic filing and record‑keeping system for all incoming and outgoing documents.
• Provide day‑to‑day administrative support to various units, including diary management for supervisors.
• Coordinate logistical arrangements, monitor equipment condition, and report maintenance needs.
• Assist visitors and staff by providing basic information on procedures and policies.
• Support the preparation of routine office communications and compile data for reporting purposes.
• Perform reception duties and other relevant tasks as assigned.

Required profile

• Bilingual proficiency in the two official African Union languages (English and French).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Experience in administrative or secretarial roles, preferably within a multinational or intergovernmental organization.
• Attention to detail in drafting, proofreading and record‑keeping.

Required skills

What we offer

• Opportunity to work within a prestigious intergovernmental institution.
• Professional development in a multicultural environment.
• Stable regular employment with a clear career path.