Personal Assistant to Managing Director

About the role

The Personal Assistant will support the Managing Director of a leading construction engineering firm in Ghana. You will act as the central coordination point, handling communications, scheduling, and follow‑up tasks across a diverse portfolio of infrastructure, real‑estate, renewable energy and technology projects.

Key responsibilities

• Manage correspondence and follow‑ups with internal and external stakeholders on behalf of the Managing Director.
• Monitor outstanding tasks, commitments and action items to ensure timely completion.
• Maintain accurate records and tracking systems for ongoing projects and assignments.
• Handle designated communication channels, responding to routine matters and escalating important issues.
• Coordinate competing priorities, highlighting critical deadlines and decisions.
• Prepare, organise and submit documents, applications and administrative paperwork to external institutions.
• Arrange meetings, appointments, travel and calendar management activities.
• Run business‑related errands, including document submissions and stakeholder visits.
• Safeguard sensitive business, financial and personal information with utmost confidentiality.
• Provide general administrative support and undertake other duties as assigned.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 3 years experience as a Personal Assistant, Executive Assistant or similar role supporting senior leadership.
• Strong report‑writing and business correspondence abilities.
• Excellent stakeholder management, interpersonal, written and verbal communication skills.
• Proven organisational and time‑management capabilities with the ability to juggle multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Direct exposure to a successful business leader across multiple industries.
• Insight into executive decision‑making in a fast‑paced environment.
• Opportunities for continuous learning and professional growth.
• Broad business exposure within a leading construction and engineering firm.