Executive Secretary (Ghana)

About the role

The Executive Secretary provides high‑level, confidential administrative support to senior managers operating in Ghana. You will act as the primary liaison between the manager(s) and internal or external stakeholders, ensuring smooth daily operations and effective communication.

Key responsibilities

• Manage the manager(s)’ diary, schedule appointments, arrange travel and accommodation, and keep them informed of any changes.
• Screen incoming calls and mail, route inquiries appropriately, and prepare required documentation for meetings.
• Maintain paper‑based and electronic filing systems for easy access by the manager(s) and team.
• Track department attendance, leave, overtime claims and coordinate with finance for payroll processing.
• Handle petty cash, verify claims, and ensure cash balances are accurate.
• Support special projects, conduct research, and assist with budget preparation.
• Oversee invoicing, bill vetting, approval, payment and receipt for the department.
• Manage office assets, equipment, stationery and kitchen supplies within budget.

Required profile

• Minimum A‑Level or HSC qualification, preferably with a secretarial certificate.
• At least 4 years of secretarial/administrative experience in a medium or large organization.
• Fluent spoken and written English with professional telephone etiquette.
• Legal right to live and work in Ghana.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary.
• Opportunity to work closely with senior leadership in a dynamic environment.