Records Specialist – Accra & Tema

About the role

We are looking for a detail‑oriented Records Specialist to organise and maintain both physical and digital company records in Accra and Tema. The role ensures that documentation is accurate, accessible and handled with confidentiality.

Key responsibilities

• Create, update, organise and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets and document‑management systems.
• Review records for accuracy, completeness and consistency, correcting errors and duplicates.
• Maintain filing systems and ensure proper categorisation of documents.
• Retrieve records efficiently upon request and process incoming documents.
• Assist with scanning, indexing, uploading and archiving of documents.
• Track record updates, changes and document status.
• Perform regular data and records quality checks.
• Support records retention, archiving and disposal procedures while maintaining confidentiality.
• Prepare reports, spreadsheets and summaries related to records.
• Coordinate with internal teams to obtain missing or updated information.
• Support audits, compliance reviews and information requests.

Required profile

• Previous experience in records management, data entry, document control or a similar administrative role.
• Strong attention to detail and accuracy.
• Excellent organisational and time‑management abilities.
• Ability to handle confidential and sensitive information responsibly.
• Independent work style with the capacity to manage multiple priorities.

Required skills

• Proficiency with Microsoft Excel or Google Sheets.
• Experience working with databases.
• Familiarity with document‑management systems.