Administrative Assistant, General Counsel's Office

About the role

Ashesi University is hiring a full-time Administrative Assistant for its General Counsel's Office in Berekuso. The office provides high-quality legal services in an ethical, timely and efficient way and aims to minimise university-wide legal, regulatory and compliance risks. The role covers the administrative functions needed to support the office's mission.

Key responsibilities

• Perform administrative and clerical duties that help maintain compliance with the university's regulatory agencies, coordinating with the Compliance Officer and IT to avoid duplication, and supporting the Assistant Director, Legal Services in managing the Compliance Checklist.
• Coordinate contract management with units through their single points of contact (Ambassadors).
• Assist the General Counsel in running policy information sessions by providing coordination and logistical support such as designing flyers, drafting emails and preparing PowerPoint presentations.
• Track and follow up with policyholders so that policies stay up to date and accessible.
• Carry out any other work-related duties assigned by the General Counsel from time to time.

Required profile

• Bachelor's degree; an LLB degree is an advantage.
• At least 2 years' experience in an administrative or similar role.
• Excellent verbal, written and interpersonal communication skills, able to prepare clear, informative and concise materials.
• Ability to analyse, synthesise and summarise information.
• Ability to work in a deadline-oriented environment and manage several projects at once.

Required skills

• Advanced proficiency in Microsoft Office: Word, SharePoint, Excel, PowerPoint and Outlook.

What we offer

• Compensation regularly reviewed against industry benchmarks.
• Health insurance, retirement benefits and paid leave.
• Opportunities for continuous learning, development and research.

Applications are screened continuously until the position is filled; only shortlisted candidates are invited to interview and may be asked to give a seminar, research talk, teaching simulation or practical assessment.