Executive Assistant and Officer Administrator

About the role

World Trade Centre Accra (WTC Accra), a member of the World Trade Centers Association, is looking for an Executive Assistant and Officer Administrator based in Accra. The role reports to the Managing Director and provides high-level executive, administrative and operational support, covering communications, scheduling, documentation, logistics and operational systems. It suits an experienced professional with strong organisational skills who can anticipate the needs of senior leadership.

Key responsibilities

• Support the Managing Director with day-to-day office operations, correspondence, scheduling and workflow coordination, and prepare briefing materials, presentations and reports.
• Manage executive calendars, meetings and travel arrangements.
• Draft, review and format correspondence, reports and internal communications, and maintain digital and physical filing systems.
• Oversee office logistics, supplies, maintenance requests and vendor coordination; prepare and reconcile petty cash and expense reports.
• Support event coordination, meeting logistics and Board engagements.
• Act as the main liaison between executives and internal and external stakeholders, and coordinate follow-up on action items.
• Track and report on administrative activities, procurement and operational expenditures, and keep records of contracts, agreements and correspondence.
• Assist with recruitment logistics and onboarding of new staff.
• Supervise the Front Desk Officer and administrative support staff, giving mentorship and performance guidance.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• At least 5 years of experience providing executive or administrative support in a corporate or international organisation.
• International trade experience preferred.
• Proven ability to manage multiple priorities accurately and professionally.

Required skills

• Proficiency in Microsoft Office Suite, digital productivity tools and AI tools.
• Strong written and verbal communication skills.
• Exceptional organisational and time management abilities.

The employer offers a competitive salary and benefits package commensurate with qualification and experience.