Front Office Assistant – Reception & Administrative Support

About the role

The Front Office Assistant is a full‑time, on‑site role based in the Tema Metropolitan District. The position manages the reception area, welcomes visitors, responds to inquiries, and ensures a professional and organized front‑office presence.

Key responsibilities

• Answer phone calls, handle correspondence and schedule appointments.
• Maintain records, prepare documents, file paperwork and support basic administrative tasks.
• Coordinate with internal teams, direct visitors and calls appropriately.
• Maintain office supplies and support meeting logistics.
• Contribute to a smooth, efficient office environment.

Required profile

• Strong interpersonal and courteous communication skills.
• Professional phone etiquette and experience managing incoming/outgoing calls.
• Ability to schedule appointments and manage calendars accurately.
• Administrative and clerical experience, including file organization and data entry.
• Attention to detail, time‑management abilities and handling confidential information responsibly.

Required skills

• Proficiency with office software (email, word processing, spreadsheets).
• Basic data entry capabilities.