Office Manager

About the role

The Office Manager will ensure the smooth, efficient and compliant operation of the Nyonkopa Head Office in Kumasi. Working closely with HR, IT and external service providers, you will maintain a safe, functional and well‑resourced work environment for all employees.

Key responsibilities

• Oversee office maintenance, repairs and facility conditions.
• Negotiate contracts and pricing with vendors, service providers and lease partners.
• Support HR in onboarding new hires and maintaining office policies.
• Handle employee queries related to stationery, hardware, travel and other office services.
• Coordinate procurement and allocation of office equipment with IT.
• Maintain an asset register for equipment, vehicles, warehouses and other operational items.
• Organise company events, conferences, meetings and manage related databases.
• Book transport and accommodation for out‑of‑station duties and client visits.
• Supervise administrative staff and monitor office supplies budget.
• Ensure health and safety compliance, liaising with statutory bodies for certifications.
• Lead fleet servicing and maintenance for company vehicles and motorbikes.
• Manage warehouse rentals, renewals and branding.

Required profile

• Bachelor’s degree in Business Administration, Management, Office Administration or related field.
• Minimum three (3) years of experience in a similar office management role.
• Proven experience in office administration, secretarial duties, customer service and facilities coordination.
• Experience in budget preparation, monitoring and cost control.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software; SAP knowledge is a plus.