Secretary / Registrar (Chief Administrative Officer)

About the role

The Secretary / Registrar serves as the Chief Administrative Officer for GIMPA, supporting the Rector and the Institute’s governance bodies. This senior position oversees all administrative functions, ensuring policies, budgeting, procurement and facilities are managed effectively.

Key responsibilities

• Act as custodian of institute records and secretary to the GIMPA Council and Academic Board.
• Oversee program planning, budgeting, financial accounting, reporting, student accounts, cash handling and investments.
• Manage procurement and contracting operations, ensuring compliance with policies.
• Supervise operation and maintenance of the physical plant, including construction, repairs and renovations.
• Direct support services such as property control, grounds maintenance, transportation, mail, printing, custodial, facilities, food services, computer services and bookstore operations.
• Assist in developing the institute’s strategic plan and prepare short‑ and long‑range operational reports for the board.
• Evaluate staff performance, develop action plans for directors, and serve as affirmative action officer for non‑academic staff.
• Develop and review policies in finance and administration, and perform other duties as assigned by the Rector.

Required profile

• Advanced degree with at least 15 years of post‑graduation experience.
• Minimum five years in a senior management position, preferably within a tertiary education institution.
• Demonstrated leadership, vision and management abilities in a complex organization.
• High‑level policy analysis and intellectual capacity to address administrative challenges of higher education.

Required skills