Talent Coordinator

About the role

TAAC Group is seeking an organized and communicative Talent Coordinator to support its creative projects, including CreatorThons, campaign shoots, and events. The role involves managing communication and administrative processes with creators, talent, and participants from outreach through onboarding, project execution, and payment follow‑up.

Key responsibilities

• Manage email and approved communications with creators, talent, and event participants.
• Create and distribute application forms, maintain accurate applicant information, and coordinate acceptance and waitlist communications.
• Prepare contracts using templates, route them for HR review, and send approved contracts to participants.
• Coordinate onboarding requirements and maintain organized records of contracts and participant information.
• Share briefs, schedules, locations, and deadlines with creators and talent, and track deliverables and deadlines.
• Provide administrative support for weekly Creator Thons, monthly campaign shoots, and other creative productions.
• Maintain trackers for applicants, onboarding, deliverables, deadlines, and payments, and coordinate payment follow‑up.
• Work closely with the Creative Team, HR, and internal stakeholders, ensuring clear, professional communication.

Required profile

• Previous experience in talent coordination, administration, customer service, client relations, recruitment, or a similar role.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and follow‑through.
• Ability to manage multiple communications, tasks, and deadlines simultaneously.
• Discretion in handling participant and project information.
• Strong interpersonal skills and ability to work effectively with creative teams and HR.

Required skills

• Proficiency with email communication tools.
• Experience using spreadsheets for tracking and documentation.
• Familiarity with document management systems.
• Ability to use communication platforms for collaboration.