Administrative Assistant

About the role

The African Centre for Technical Training (ACTT) is looking for an Administrative Assistant in Adenta, Accra, reporting to the Operations Officer. The post supports the smooth running of administrative and financial processes and provides day-to-day support across departments. It is a full-time position on a 1-year renewable contract.

Key responsibilities

• Manage day-to-day office operations, supplies, equipment and facilities, and keep the office clean and organized
• Support staff and management with calls, calendars, meetings and internal correspondence
• Keep records and documents for visitors, stakeholders and institutional files
• Assist with bookkeeping and financial administration, including month-end closing, expense reports and accounts payable/receivable
• Organize meetings, conferences and events, and arrange travel, itineraries and accommodation
• Oversee janitorial, gardening, driving and security staff
• Draft minutes, presentations and reports, and submit weekly reports to the Operations Lead
• Maintain student records, help with registration and enrollment, and coordinate class, workshop and lab schedules
• Act as first point of contact for student inquiries and refer them to the right departments
• Support special projects and other duties assigned by management

Required profile

• Bachelor's degree in business, social sciences or a related field
• At least 1 year of experience in a similar administrative role
• Strong organization and multitasking ability, with attention to detail in financial record-keeping
• Excellent written and verbal communication and strong interpersonal, customer-focused skills
• Ability to handle sensitive information confidentially
• Ready for a start-up environment; hands-on attitude and experience in a school or training environment are a plus

Required skills

• Microsoft Office Suite, especially Excel
• General digital tools