Administrative Assistant — U.S. Licensing & Compliance

About the role

The Administrative Assistant will support the U.S. licensing and compliance function for a manufacturing and warehousing client operating in Ghana. You will manage critical compliance calendars, prepare and dispatch required documentation, and keep corporate records up‑to‑date.

Key responsibilities

• Maintain a master compliance tracker for ten jurisdictions, flagging upcoming deadlines at 90, 60, 30 and 7 days and escalating at‑risk items.
• Assemble document packages for each filing, coordinate signatures from authorized officers, and manage notarization and authentication processes.
• Dispatch documents via courier or secure electronic submission, record tracking numbers and confirm receipt.
• Keep corporate records (incorporation certificates, tax IDs, ownership information, board resolutions) current and retrievable within 24 hours.
• Update standing‑data sheets for U.S. vendor registrations and notify leadership of any changes within 48 hours.
• Track insurance, bond and license renewal dates to ensure continuous compliance.

Required profile

• Minimum three years of experience in administrative or compliance support roles.
• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Familiarity with corporate documentation, notarization and international authentication procedures.
• Excellent written communication skills in English.

Required skills