Document Specialist – Data Entry & Records Management

About the role

The Document Specialist is responsible for accurate data entry, maintaining both physical and electronic filing systems, and supporting various departments with reliable information. This role ensures that company records are up‑to‑date, secure, and easily retrievable.

Key responsibilities

• Collect, update, and maintain information in electronic databases and filing systems.
• Enter data accurately and efficiently into company systems.
• Verify and validate information to ensure completeness and consistency.
• Identify and correct errors, discrepancies, or missing information.
• Maintain organized physical and electronic filing systems for easy retrieval.
• Support departments by providing accurate information and administrative assistance.
• Monitor data quality and ensure compliance with company procedures.
• Prepare reports, summaries, and data extracts as requested by management.
• Assist with data storage, backup, and record‑retention activities.
• Handle confidential and sensitive information with professionalism and discretion.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.
• Previous experience in data entry, clerical work, or office administration is an advantage.
• Ability to use inventory management systems or warehouse management software (WMS).
• Good communication and customer‑service skills.
• Ability to work independently and collaboratively within a team.

Required skills

• Warehouse Management Software (WMS)

What we offer

• Opportunity to work in a dynamic environment with diverse administrative tasks.
• Professional development and training on document management best practices.