Finance and Administration Assistant

About the role

Abt Global is hiring a Finance and Administration Assistant in Tamale, working under the supervision of the Finance & Administration Manager. The postholder helps the finance team keep account transactions and financial records up to date. The project supports malaria vector control and HIV/AIDS services in 14 partner countries, including ITN distribution, IRS, and HIV prevention, testing and treatment, and runs for 12 months in Ghana from October 1 to September 30, 2027.

Key responsibilities

• Assist the Accountant in submitting the ROV on time according to Abt procedures and policies.
• Scan and upload financial documents into Abt's web-based accounting software.
• Help prepare payment vouchers and checks, and review invoices and expense reports before payment, following up with vendors and staff for missing documents.
• Carry out general clerical work such as photocopying, scanning, faxing, filing and mailing.
• Support internal meetings by organizing them, drafting agendas and taking minutes.
• Maintain hard copy and electronic archives of contracts, client approvals, travel and procurement files, reports and meeting minutes.
• Handle correspondence between project offices, the home office, the client, partners and stakeholders.
• Help staff complete timesheets, advance and travel expense reports, and arrange logistics for staff travelling outside their region or international visitors.

Required profile

• High school diploma plus four years of relevant experience, or an associate degree plus two years of relevant experience.
• English proficiency.
• Preferred: associate degree in Accounting, Finance, Management or Business; at least four years of bookkeeping and voucher preparation experience; prior office administration experience; experience with USG-funded or international development projects.

Required skills

• Preferred: knowledge of Windows, Word, Excel, PowerPoint and other data processing and presentation software.
• Preferred: QuickBooks and/or ERP software such as Deltek Costpoint.
• Good problem-solving, communication and organizational skills.

What we offer

• Market-competitive salary and comprehensive employee benefits.
• Total rewards programmes covering benefits and professional development.