Human Resources Coordinator

About the role

Ashesi University's Human Resources Department manages the employee lifecycle, from recruitment to separation, and aims to foster a positive and inclusive work environment. The Human Resources Coordinator supports the HR department by coordinating recruitment and selection, helping with training and performance evaluations, providing travel and immigration support, and handling related administrative duties. The role reports to the Director of HR.

Key responsibilities

• Administer HR records, filing, information gathering, budget control and office workflow, keeping sensitive information confidential
• Draft standard employee contracts, coordinate correspondence with stakeholders, track department project schedules and organize meetings
• Help develop HR policies and procedures, prepare HR reports and presentations for senior management
• Onboard new employees into the HRIS, keep HRIS data accurate and export and analyse reports while maintaining compliance with data protection regulations
• Coordinate job advertisements, respond to applications, schedule interviews, manage applicant tracking systems and help with orientation
• Collate annual performance reviews, support training sessions, organise team-building and engagement events, and support employee recognition programmes
• Support travel and immigration: book compliant trips, maintain a database of visa, permit and passport expiry dates, prepare documents such as employment verification letters, and guide employees through visa applications
• Ensure compliance with labor laws and university policies, assist in investigating employee relations issues, and support diversity, equity and inclusion initiatives and employee wellness programmes

Required profile

• Bachelor's degree in a relevant field
• 1-2 years of experience in a similar role or relevant position
• Excellent organisational and problem-solving skills, strong communication skills and a good customer service attitude
• Ability to work independently and under pressure, meeting deadlines

Required skills

• Proficiency in Microsoft 365 (Word, SharePoint, Excel, PowerPoint, Outlook)
• Knowledge of HRIS systems and HR best practices
• Familiarity with labor laws and regulations, and with travel logistics, visa processes and compliance requirements

What we offer

• Compensation regularly reviewed against industry benchmarks
• Health insurance, retirement benefits and paid leave
• Continuous learning, development and research opportunities