Issuing Officer – Materials & Document Management

About the role

The Issuing Officer is responsible for managing the issuance of materials, items, and documents across the organization. This role ensures accurate record‑keeping, proper stock rotation, and timely fulfillment of internal requests while maintaining high standards of quality and compliance.

Key responsibilities

• Verify and process requests for materials, items, or documents before issuing.
• Maintain accurate records of all items issued, returned, and pending.
• Check stock levels and coordinate replenishment as needed.
• Ensure proper documentation such as issue vouchers, receipts, or log entries.
• Inspect items for quality, quantity, and compliance before issuance.
• Coordinate with departments to fulfill material or document requirements promptly.
• Maintain an organized storage area for efficient retrieval and issuance.
• Report shortages, damages, or irregularities to supervisors or management.
• Ensure safe handling of sensitive and high‑value items.
• Provide customer service to staff or clients requesting items or documentation.
• Monitor and enforce FIFO/FEFO methods to ensure proper stock rotation.

Required profile

• Bachelor’s degree or equivalent, preferably in Business Administration, Supply Chain, Mathematics, Statistics or related fields.
• Strong administration and documentation skills with high attention to detail.
• Experience in logistics coordination and inventory management processes.
• Excellent communication and collaboration abilities.
• Basic knowledge of quality‑control procedures (preferred).
• Ability to work independently in a fast‑paced environment and meet deadlines.
• Prior experience in issuing or logistics‑related functions is an advantage.
• Commitment to professional integrity and organizational principles.

Required skills

What we offer

• Opportunity to work within a dynamic logistics environment.
• Professional development and growth prospects.