Administrator

About the role

The Administrator is the operational backbone of the Kwahu Asabi Royal Foundation, overseeing daily administrative functions and office management. The role supports programme execution, keeps records precise, organizes meetings and events, and acts as the central communication hub between internal teams, volunteers, development partners, government bodies, traditional leaders and community members.

Key responsibilities

• Oversee routine administrative operations so the organization runs smoothly every day.
• Organize and coordinate calendars, meetings, workshops, conferences and community development initiatives.
• Draft and manage correspondence, reports, meeting minutes, presentations and other formal documents.
• Maintain accurate databases for projects, beneficiaries, donors, volunteers and partner organizations.
• Provide logistical and planning support for all Foundation programmes.
• Facilitate communication with traditional leaders, government bodies, NGOs, schools, health providers, agricultural groups and development partners.
• Manage office inventory, equipment and administrative budgets; assist in procurement and keep inventory logs.
• Keep physical and digital files secure and confidential, and uphold organizational policies, legal requirements and donor reporting standards.
• Help write project proposals, grant applications, donor reports and progress updates.
• Lead volunteer recruitment, orientation and administrative support for the volunteer team.
• Track project schedules and follow up on action items from meetings.
• Handle incoming inquiries and represent the Foundation professionally with visitors and stakeholders.
• Arrange travel, accommodation and logistics for staff, consultants and guests.
• Support information sharing through social media, newsletters and other channels, and help monitor, evaluate and document project results.
• Execute additional administrative tasks assigned by the Executive Director or the Board of Directors.