Executive & Governance Coordinator

About the role

The Executive & Governance Coordinator provides high‑level administrative support to the National Director and the Governance & Risk and Compliance Director, ensuring smooth office operations, effective communication, and transparent decision‑making across senior leadership and the Board.

Key responsibilities

• Coordinate the National Director’s office, managing communications with direct reports, the Board, and external partners.
• Maintain and update the National Director’s departmental calendar, preventing scheduling conflicts.
• Handle correspondence, screen and route letters, emails, and calls with discretion.
• Maintain electronic and paper filing systems, ensuring secure storage and easy retrieval of documents.
• Prepare, attend, and take accurate minutes for Senior Leadership Team (SLT) and Board meetings.
• Organise events, trips, and meetings, providing logistical support and ensuring stakeholder engagement.
• Act as the central administrative link between senior leadership, the Board, and external stakeholders to support governance and compliance processes.

Required profile

• Minimum six years of relevant administrative or coordination experience, preferably in a senior‑level support role.
• Strong organisational and diplomatic skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with attention to detail.
• Demonstrated ability to handle confidential information and maintain a professional image.

Required skills

What we offer

• Fixed‑term contract with a reputable international humanitarian organization.
• Opportunity to work closely with senior leadership and contribute to impactful governance processes.