HR and Administrator

About the role

A construction company in Accra is looking for a full-time HR and Administrator to handle both human resources and general office administration. The role covers recruitment, employee records, payroll coordination with Finance, office upkeep and support for management.

Key responsibilities

• Manage recruitment, interviews, onboarding, probation reviews, performance appraisal coordination and employee exits
• Maintain accurate employee files, contracts, attendance and leave records and the HR database, and protect confidential information
• Coordinate payroll inputs and benefits with Finance, including attendance adjustments, approved deductions, SSNIT and Tier 2 documentation
• Develop and maintain HR policies and procedures that comply with Ghanaian labour requirements
• Coordinate training and development, track agreed actions and support managers in addressing performance gaps
• Handle employee queries and grievances fairly, document cases and escalate sensitive matters to the General Manager
• Keep the office clean, secure and well-supplied, and coordinate utilities, repairs and equipment servicing
• Manage correspondence, documents, filing, meetings, appointments and executive calendars
• Coordinate vendors, landlords and service providers, and track service quality, invoices and outstanding actions
• Procure office supplies within budget, maintain purchasing and expense records, and coordinate business travel and logistics

Required profile

• Bachelor's degree in Human Resource Management, Business Administration or a related field
• At least four years of proven experience in a combined HR and administration role
• Strong working knowledge of Ghanaian labour requirements, HR practices and payroll coordination
• Clear written and verbal communication, strong interpersonal skills and sound judgement on staff matters
• Excellent organisation, attention to detail and the ability to prioritise competing deadlines independently
• Integrity, discretion and a practical approach to problem-solving and cost control

Required skills

• Proficiency in Microsoft Word, Excel and Outlook
• HR software or employee record systems