Manager of Administration - Elmina

About the role

A dynamic company in Elmina, Central Region, Ghana, is looking for a proactive, organized Manager of Administration for a full-time on-site position. The role supports the Managing Director by managing their schedule and calendar, leads administrative workflows and HR for a small team, and acts as the MD's strategic partner and gatekeeper. It also covers office operations and core HR functions.

Key responsibilities

• Act as first point of contact for the MD, handling internal and external communications
• Manage the MD's calendar, coordinate meetings, take minutes and follow up on action items
• Track information flows to and from the MD's office, deadlines and decisions
• Prepare agendas, write and distribute emails, correspondence, memos and letters
• Supervise administrative and clerical officers, delegate tasks and oversee office workflows
• Oversee end-to-end HR: employee records, HR databases, leave tracking and attendance logs
• Maintain SOPs for administrative routines and liaise with payroll and HR compliance partners
• Keep office supplies stocked and maintain the filing system

Required profile

• 3+ years in executive assistance or office management, with at least 2 years in a leadership role supervising administrative staff and/or coordinating HR
• Bachelor's degree in business administration, HR or a related field preferred (equivalent practical experience acceptable)
• Ability to work independently, with strong organization, time management and emotional intelligence

Required skills

• Excellent MS Office knowledge, especially Excel and PowerPoint
• Calendar management tools (Google Workspace) and document suites (Word, Excel, PowerPoint)
• Verbal and written communication, team leadership and prioritization
• Basic understanding of HR principles and employee management