Manager of Administration

About the role

A dynamic company in Elmina, Central Region, Ghana is looking for an exceptional, proactive and highly organized Manager of Administration. This is a full-time on-site position. The role supports the Managing Director by managing their schedule and calendar, leads administrative workflows and human resources for the team, and oversees office operations and a small team of clerical and administrative staff.

Key responsibilities

• Act as the first point of contact and gatekeeper for the Managing Director, handling internal and external communications
• Manage the MD's calendar, coordinate meetings, take detailed minutes and follow up on action items
• Track information flows to and from the MD's office so deadlines, action items and decisions are met
• Prepare meeting agendas and notes, and write and distribute emails, correspondence, memos and letters
• Supervise administrative and clerical officers and delegate operational tasks across office functions
• Oversee HR functions: employee records, HR databases, leave tracking and attendance logs
• Maintain SOPs for administrative routines and liaise with external payroll and HR compliance partners
• Keep track of office supplies and maintain the filing system

Required profile

• 3+ years of experience in executive assistance or office management, with at least 2 years in a leadership role supervising administrative staff and/or coordinating HR functions
• Bachelor's degree in business administration, Human Resources or a related field preferred (equivalent practical experience acceptable)
• Ability to work independently, manage time effectively and handle confidential information with discretion

Required skills

• Excellent MS Office knowledge, especially Excel and PowerPoint
• Proficiency in calendar management tools (Google Workspace) and document suites (Word, Excel, PowerPoint)
• Strong organizational, time management and communication skills, and basic understanding of HR principles