Procurement Assistant

About the role

Project HOPE, an international NGO working on global health, is hiring a Procurement Assistant in Accra, Ghana, within its Global Health division. The role supports the sourcing and procurement of goods and services so that value for money is secured through fair, competitive, transparent and compliant processes. It reports to the Procurement & Logistics Manager and is a full-time, local hire position.

Key responsibilities

• Assist in managing procurement activities in line with Project HOPE procurement policies and procedures.
• Support sourcing activities together with requesting departments and procurement committees.
• Obtain quotations and bids from qualified vendors.
• Support vendor identification, market assessments and vendor selection.
• Help negotiate prices, delivery schedules and commercial terms with vendors.
• Monitor vendor performance on quality, cost and delivery.
• Prepare comparative bid analyses and procurement recommendations.
• Track approved requisitions, purchase orders and executed contracts and report accurately.
• Support preparation of Goods Received Notes and Service Completion Notes, maintain procurement records, track invoices and submit documents to Finance.

Required profile

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Logistics or a related field.
• At least 3 years of experience in a procurement-related field.
• Knowledge of donor-funded procurement regulations.
• Experience in tendering, sourcing and contract administration.
• Ability to communicate in English, written and spoken.

Required skills

• Proficiency in Microsoft Excel and procurement reporting.
• Procurement planning, vendor management and competitive bidding and sourcing.
• Contract administration and donor compliance.
• Documentation and record management, cost analysis and value-for-money assessment.

The annual basic salary range is GHC 74,341 to GHC 92,925. The position is fixed-term for 1 year with extension possible, and Project HOPE does not cover relocation expenses. The work takes place in an office environment, and employees may be required to travel or work in countries with hardship conditions.